Now I know I originally said this was going to be a two part post, but I am going to have to amend that statements slightly. In an effort to get moving on this I will instead send out the hidden data detection tips in four separate chunks in an effort to defeat the all powerful beast named Procrastination. So, here is part two of five. I hope you find these tips helpful and I’ll try to knock out the remaining three parts over the next three days. Thanks for following along. You can also find me on Twitter.
Outlook e-mails, even when reviewed in native, frequently do not display on their face all of the critical information needed to make a fully informed decision. As the example below shows, e-mail addresses are frequently displayed as only a name. This is problematic for a number of reasons, particularly in the context of privilege reviews. Communications with yet to be identified attorneys, paralegals, and legal secretaries may be entirely overlooked without the assistance of the having the e-mail domain available in the header display.
The solution to this problem, assuming you have access to the native file, is found on the “File” tab of the native Outlook e-mail. Within the File tab, under the “Info” section, you will find a “Properties” button that will give you access to all the information you need to make an informed decision.
A click of the Properties button will bring up a dialog box. One of the fields in that box is titled “Internet headers.” This field contains the full addresses of the sender and all recipients. Beyond the addresses, this field contains a host of other useful information about the e-mail in question. Original sent date and time zone, original arrival time, name of the source file for the e-mail, and gateway information are just a few of the items that could be helpful in assessing the importance of a particular message.
Next up… Word Documents.